Apply by July 20, 2022

Job Overview: Playhouse in the park is seeking a dedicated, patron-oriented, and detail-oriented Administrative Assistant to support our mission of providing quality community theatre experiences. The ideal candidate will be a proactive team player with a passion for the arts and strong organizational skills. This role is essential for ensuring our day-to-day operations run smoothly and efficiently, and to give any support to the Executive Director.

What qualifications we need:

  • High school diploma or equivalent; experience in arts administration or non-profit is a plus.

  • Strong organizational skills and attention to detail. Dependability is a requirement.

  • Excellent verbal and written communication skills.

  • Proficiency in Microsoft Office Suite, Google Suite, and familiarity with social media platforms, Canva. Experience with Squarespace is helpful, not required.

  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

  • Passion for community engagement and the performing arts.

  • A valid driver’s license.

  • Ability to lift 30 pounds.

What We Offer:

  • A collaborative and creative work environment.

  • Opportunities to grow and develop skills in arts administration.

  • $12.50/Hours, 25 hours a week. 

    • ** Monday-Friday, occasional nights and weekends may be required. **

Playhouse in the Park is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.

Key Responsibilities:

  • Office Management:

    • Maintain organized filing systems, both digital and physical.

    • Manage incoming calls, emails, and correspondence with professionalism and courtesy.

    • Keep website and social media current.

    • Maintain cleanliness of annex/theatre spaces, including: restrooms, concessions, kitchen area.

    • Manage and sort incoming parcels and packages.

    • Collect and mail scripts back as needed.

    • Communicate with directors for concept design of marketing materials, while maintaining copyright laws.

  • Scheduling & Coordination:

    • Assist in scheduling meetings, rehearsals, and events in the annex and theatre.

    • Coordinate logistics for performances, including ticket sales (LUDUS), season ticket holders, and flex passes.

    • Maintain Google calendar and verify that it matches the main calendar in the executive director's office and community calendars.

    • Correspond with parents during camp weeks, this includes ticket sales, daily emails to parents, and after camp duties.

    • Comply with the marketing schedule for each show that Playhouse produces.

  • Community Engagement:

    • Act as a liaison for community members, answering inquiries and providing information about upcoming events.

    • Assisting with advertising and Sponsorships.

  • Financial Support:

    • Assist with bookkeeping tasks, such as processing invoices, tracking donations.

    • Support fundraising initiatives and donor communications.

  • Event Support:

    • Help organize and execute community events, workshops, and performances (when needed).

    • Provide on-site assistance during events, ensuring all operational needs are met (when needed).

    • Assist the Executive Director when needed for box office sales.

  • Collaboration:

    • Work closely with the production team, marketing team, and volunteers to support various projects.

    • Maintaining support for the Executive Director when needed.